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General Admin Assistant
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General Virtual / Admin Assistant

Without the right administrative assistant, your tem is overworked and disorganized. Their value to any office team cannot be overstated, which is why you’ll want to take your time finding the right fit. A well-written and targeted administrative assistant job description will help you attract top candidates to your business so your team can perform to its hgherst potential.

Decision-making

Administrative Assistants have to make Independent decisions on a daily basis, addressing the best way to handle

Writing

Spelling, punctation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

Organizational Skills

Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.

Communications and collaboration

An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.

Administrative Assistant Job Responsibilities

Maintains multiple calendars, schedules meetings and resolves calendar conflicts for those supported.

Handles incoming and outgoing telephone calls diplomatically, efficiently, and effectively with the highest degree of professionalism.

Handles and organizes all messages and correspondence (with voice mail & e-mail)

Scheduling of audio and/or visual meeting, including facilitation of meeting as the host, recording of session, operator assistance, etc.

Provides backup support to other Executive Assistants and Administrative Assistants as needed.

Prepares spreadsheets, special reports, writes and edits documents as needed.

Manage and organize inbox, emails, chats, and conversions

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FREQUENTLY ASKED

Administrative Assistant FAQ:

General VAs roles vary on a case to case basis, depending on your business needs. But, generally, a virtual assistant is a professional who specializes in offering administrative services to clients from a remote location. Typical tasks a virtual assistant might perform include scheduling your appointments, making phone calls on your behalf, making travel arrangements, and managing email accounts.

Whatever your needs are, hiring a virtual assistant is beneficial to the growth and efficiency of your business. Here are some reasons why:

  1. Time Saver – By hiring a virtual virtual assistant, you can delegate non-core tasks that allow you to focus on the things that matter most. This saves you precious time by taking administrative tasks from your plate. 
  2. Save money on cost – Hiring virtual assistants can save you up to 80% on labor costs compared to hiring one onshore. Our pool of talented TaskHelprs work 100% remote which saves you a lot of money on office space, office supplies, and other overhead costs. 
  3. Increased Productivity – Once you’ve delegated administrative and other non-core tasks (such as answering calls and emails, data-entry, research, etc.) to your Virtual Assistant, you’ll have more time and freedom to focus on growing your business and increase your productivity. 

 

  • Organize and manage emails which include responding to emails
  • Answer phone calls
  • Schedule/cancel meetings
  • Book travel arrangements and accommodations
  • Manage your contact list
  • Spreadsheet and record keeping managemet
  • Organize managers’ calendars
  • Perform market research online
  • Create presentations, as needed
  • Post on your business’s social media account, if needed 

A General VA is exactly the same as an administrative assistant, the only key difference is that VAs work remotely while Administrative Assistants generally work onsite.

Schedule for a Consultation

We can help you organize your day-to-day operations and give you peace of mind. Schedule a consultation with us today for more information on how Task Helpr will work for your business.